Add a Lesson Learned

Medical Equipment – Procurement

AHCA – Medical Equipment Drawings

Facility name: UCF Lake Nona Medical Center

Project name: Lake Nona-102018M- New Hospital
Location: TALLAHASSEE, FL
Project classification: Hospital – New
Project type: Acute Care
Project number: 2689500001
Lesson Learned number: 150
Impact: Cost


Lesson Learned/Best Practice

AHCA requirements for Imaging equipment varies with each “team”. Typically, the specific details required by AHCA are not included in the site specific vendor drawings resulting in added scope and rework during the inspection process.


Suggested Actions for Future Projects

Medical Equipment vendors should incorporate known AHCA requirements for each specific team in the vendor documents for the project. 


Keywords

Medical Equipment, AHCA

HPG Group Buy

Facility name: Medical Equipment Lessons Learned

Project name: Medical Equipment Lessons Learned
Location: ,
Project classification:
Project type: Other
Project number: 0000000000
Lesson Learned number: 15
Impact: Cost


Lesson Learned/Best Practice

HPG has established a quarterly group buy program which offers the potential of additional discounts on certain categories of equipment.  These group buy opportunities offer additional discounts over and above HPG contract pricing.  In return for the additional discounts, there is a window of when the PO must be isused and when the equipment must be delivered.  ME Managers receive the quarterly categories of group buys available and if the time window fits within the construction schedule, they work with HPG to get pricing concessions.


Suggested Actions for Future Projects

ME Managers will assess these group buy opportunites on a project by project basis and will take advantage of any group buy opportunity that fits within the timeline of the project schedule. 

Refurbished Equipment

Facility name: Medical Equipment Lessons Learned

Project name: Medical Equipment Lessons Learned
Location: ,
Project classification:
Project type: Other
Project number: 0000000000
Lesson Learned number: 14
Impact: Cost


Lesson Learned/Best Practice

Soma is a HPG contract vendor that sell refurbished equipment for significantly less costs than new.  A number of these items are the same make and model that MEM purchases new today.  MEM has obtained a listing of HCA facilities (Acute Care & ASD) that have purchased refurb equipment using RCap funds. 


Suggested Actions for Future Projects

If a ME Manager has a corporate construction project at a facility that has utilized Soma for refurbished equipment previously utilizing RCap funds, ME Manager can bring forth opportunity to utilize refurb equipment for the corporate project.  Additionally, if a project is having a budget problems, the use of refurbished equipment is a lever to procure same type equipment at a lower costs.    

Bidding and Bundling Medical Equipment

Facility name: Medical Equipment Lessons Learned

Project name: Medical Equipment Lessons Learned
Location: ,
Project classification:
Project type: Other
Project number: 0000000000
Lesson Learned number: 13
Impact: Cost


Lesson Learned/Best Practice

ME Manager will look for opportunties to bundle/bid like equipment items either within their projects or combine with other ME Managers projects to pursue additional cost saving over and above HPG contract pricing


Suggested Actions for Future Projects

Bundling/Bidding equipment items by ME Managers are utilized whenever possible and the additional savings are logged in the Impact Tracking in e-Builder