Big Room meetings on Early Design Involvement (EDI) projects

Facility name: Menorah Medical Center

Project name: MENORA-092018M-Bed Tower Expansion
Project classification: Hospital – Horizontal Expansion
Project type: Acute Care
Project number: 0972300007
Lesson Learned number: 31
Impact: Cost, Schedule


Lesson Learned/Best Practice

Hold monthly Big Rooms with conference call check-ins between; Cluster groups and Big Room meetings alternate every two weeks; The right people need to be in person at Big Room meetings; Big Room meeting monthly; WebEx every other week.

3-week cadence of big room meetings was too frequent and conflicted w/ user meetings; date and time of Big Room meetings did not align with other project meeting schedules causing meeting conflicts, wasted time, and all necessary participants to be present.

Breakout work session at end of big room conflicted with travel schedules and was a more difficult engagement at the end of the day. Moving to earlier in the day or before worked well.

Suggested Actions for Future Projects


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